How to bring your event to life

Best COVID Safe options

Case Study

2020 NSW Rotary Emergency Services Community Awards

Presenters

Available now to watch on demand!

 

Case Study

2020 NSW Rotary Emergency Services Community Awards (RESCA)

The NSW Emergency Services have faced one of their most challenging years ever, so it wasn't an option to postpone this annual event. 

Now in its 6th year, Rotary host the NSW Rotary Emergency Services Community Awards to honour our emergency service personnel that reflect the Rotary motto of 'Service Above Self'. 

Traditionally this is a three-part event series, culminating in an Awards Dinner bringing together 350 people, across seven of our state emergency services. With the first event due to take place on 25 March 2020, the entire event planning process was highly impacted by COVID-19 and the subsequent event restrictions. 

Both the Launch event for the opening of nominations and the following Announcement of Finalists event were made into pre-recorded videos, released via social media. A collective reach of over 50,000 saw these events achieve their furthest reach on record. 

As planning progressed, the Awards Dinner had to adopt a new COVID Safe format. 

Making the decision to change venues and utilise the purpose built ON AIR studio, a collaboration between the SMC Conference & Function Centre, Audio Visual Events and Create Engage, was vital to the successful delivery of this event. 

The ON AIR co-op allowed event organisers, Admire Events, to progress their planning with the low risk option of the VIP Dinner taking place in a separate space to the broadcast. 

This meant, that should COVID restrictions heighten throughout the planning process, swift decisions could be made about the face to face component without impacting on the broadcast planning. 

In the end, this event saw 15 Emergency Service Commissioners, Deputy Commissioners, Assistant Commissioners, CEO's, President's and Superintendents, along with Her Excellency the Honourable Margaret Beazley AO QC and NSW Commissioner of Resilience, Shane Fitzsimmons  come together face to face with the Awards finalists and sponsors across a total of nine simultaneously run event locations. 

A collective attendance of 230 people experienced the Awards at nine face to face events, ranging from Casino in the North, to Mollymook in the South and out West to Dubbo. 

Family and friends of Award finalists were also able to tune in as the event was streamed to the RESCA Facebook page, enabling everyone to celebrate at the same time.

Do you need some inspiration for what the "new norm" of events can look like? Then be sure you don't miss out on watching this informative and educational session.  

All photos credited to Oneill Photographics

Reasons to watch this case study

Thought process

Understanding the thought process and planning required to successfully implement a "new" event format

Converting to the cloud

Getting buy in of key stakeholders and engaging participants with a cloud based solution

Tech required

What tech will you need to make the magic happen and the suppliers & elements that you can't do without

Sponsorship retention

Keeping a high level of sponsorship retention to ensure your events financial success

COVID Safe

Making your event COVID Safe and the communication strategies required

Do's & Don'ts

The key do's and don'ts of "new" event planning so you can avoid the pitfalls

This was conducted as a COVID Safe event

Frequently Asked Questions

Q. Who is this for?

A. Those who would usually plan events in pre-COVID times. The 

content of this educational session is not aimed at being of benefit 

to event professionals or event suppliers.  

 Q. Will you be running another educational session in the future in person? 

A. We would love to bring you more educational inspiration to help you bring your next event back to life. We will certainly see what the future holds for all of us but at this stage we do not have anything else planned until early 2021. 

Q. Was this originally an in person event?

A. Yes, we held an in person case study at the SMC Conference & 

Function Centre on Tuesday 1 December 2020. We recorded the 

event and it is now available for you to view on demand whenever 

you need inspiration for your next event.  

 Q. I still have a question that hasn't been answered here or in the educational video, who do I reach out to?

A. Please feel free to reach out to any of the organisations involved with this Event Case Study. You can email the organisations involved via email:

Alison Jack - Director - Admire Events - [email protected]

Scott Cooper - Director of Sales - SMC Conference & Function Centre - [email protected]

Paul Keating - General Manager - Audio Visual Events - [email protected]

Luke Hammonds - Director - Create Engage - [email protected] 

  

Brought to you by

Admire Events is a professional, award-winning event management company delivering safe, innovative and best practice events. Our team share significant event experience across many sectors from corporate, government, associations and non-profit executing small to large conferences, exhibitions, award dinners and activations. 

www.admireevents.com.au

  

Regarded As One Of Sydney's Most Architecturally Significant Buildings And A Prime Example Of The 'Brutalistic' Style, Designed By Joseland Gilling.  

SMC Conference & Function Centre is one of Australia’s premier event venues. Inside this striking architectural icon SMC manages 13 fully accessible event spaces that can cater for small workshops and training sessions, lavish conferences, VIP dinners and cocktail events.  

www.smcfc.com.au

 Audio Visual Events® offers the latest in AV equipment with outstanding customer service to present your information and goals in a stunning manner.  

 From corporate events, gala dinners, large scale product launches to discreet boardroom meetings, Audio Visual Events® is your one stop audio visual equipment supplier offering production solutions and unmatched technical expertise.

www.audiovisualevents.com.au

Create Engage are a boutique team of event professionals specialising in providing online event and production solutions. The team has over 25 years' collective experience in live events and streaming services. Create Engage are listeners, thought leaders, problem solvers and advocates for our clients and their audience.  We believe every business needs to "switch on" and get their branded content online. 

www.createengage.com.au

Built with